Office 365 E3 SharePoint Storage Size: Maximizing Your Plan

Are you considering migrating to Office 365 E3 and wondering about SharePoint's storage size? You're in the right place. This article will delve into the storage capacity of Office 365 E3's SharePoint, providing insights to help you make informed decisions.

Before we dive in, let's set the stage. Office 365 E3 is a popular subscription plan, offering a suite of productivity tools, including SharePoint, a web-based collaborative platform. Now, let's explore SharePoint's storage size in office 365 E3.

Understanding SharePoint Storage in Office 365 E3

SharePoint, included in Office 365 E3, offers a robust platform for creating and sharing content, as well as discovers, search, and collaboration. But how much storage does it come with?

First, let's address the basics. Office 365 E3 offers a base of 1 TB of SharePoint storage per user. However, this is not where the story ends. Microsoft provides additional storage based on the number of licenses you have.

Base Storage and Additional Storage

As mentioned, each user in Office 365 E3 starts with 1 TB of SharePoint storage. But here's where it gets interesting. For every licensed user, you get 10 GB of additional SharePoint storage in the cloud, +0.5 GB per licensed user for OneDrive for Business.

Let's break it down with an example. If you have 100 licensed users, you'd have: - 1 TB (base) x 100 users = 100 TB - + 10 GB (additional) x 100 users = 1 TB - + 0.5 GB (additional for OneDrive) x 100 users = 50 GB

Pooled Storage vs. Personal Storage

Now, you might be wondering about SharePoint's pooled storage vs. personal storage. Simply put, pooled storage is shared across all users in your organization. In contrast, personal storage is dedicated to each user.

In Office 365 E3, the 1 TB of base storage and additional storage based on licenses are part of the pooled storage. The base and additional storage for OneDrive, however, is personal storage. This differentiation allows organizations to optimize their storage usage.

Maximizing SharePoint Storage in Office 365 E3

Now that you understand the storage landscape, let's discuss how to make the most of it.

Firstly, consider using versioning and retention policies. This helps manage your storage more effectively by keeping only the necessary versions of files.

Versioning and Retention Policies

By enabling versioning, SharePoint keeps a history of all changes made to a file. However, it's crucial to set retention policies to auto-delete older versions after a specified duration. This helps manage storage efficiently without losing track of necessary versions.

Additionally, thoughtful usage of sharing can also help maximize storage. Sharing a file too widely can lead to numerous version variations. By managing sharing settings and encouraging users to only share within necessary groups, you can prevent storage wastage.

Encourage Digital Transformation

Lastly, consider encouraging a digital-first culture. By migrating from physical to digital formats, you can significantly reduce storage needs.

Moreover, you can opt for Microsoft's P1 and P2 licenses for additional storage. P1 and P2 licenses offer additional 25 GB and 50 GB of storage per user, respectively. This can be a viable option for organizations with storage-intensive needs.

In closing, understanding the storage size of SharePoint in Office 365 E3 is crucial for effective planning and migration. By grasping the base and additional storage, and making mindful usage decisions, you can ensure optimal storage utilization. Now, go forth and make the most of your robust SharePoint storage capabilities!